RightShip inspection checklist for the office: DPA and superintendents

31 questions in RISQ 3.2

• Particulars held in company, class and vetting databases often drift apart; reconcile them before the inspection is requested.
• Differences in deadweight, build year, flag or manager name between records raise questions that are easy to avoid.
• Send the ship an up-to-date document pack so the Master is not relying on old scans or superseded copies.

• Reconcile vessel particulars across the fleet database, class records and vetting portal
• Update expiry dates of all ship certificates in the office tracking system before booking
• Record the name of the office contact who will support the ship on inspection day

Work through all 31 section 1 questions in RightShip Pro →

11 questions in RISQ 3.2

• Crewing should check certificates of competency, flag endorsements and medical fitness before a seafarer joins, not after.
• An officer experience matrix helps show that senior officers have enough time in rank and on the ship type.
• Watch rest-hour reports from the fleet for patterns of non-compliance and act on them before they appear in an inspection.

• Verify every crew member's certificates and flag endorsements are valid beyond the inspection date
• Keep the officer experience matrix current and send a copy to the ship
• Review the last three months of rest-hour records from the ship and follow up any breaches

Work through all 11 section 2 questions in RightShip Pro →

41 questions in RISQ 3.2

• Everyone on board should know who the DPA is and how to reach them at any hour, with contact details kept current.
• Internal audits carry more weight when findings are closed with evidence rather than simply marked as done.
• The management review should use data from ship reports, audits and inspections, and its decisions should reach the fleet.
• A superintendent visit shortly before the inspection can close gaps, but it should support the crew, not do their work for them.

• Post current DPA contact details on board and test that the ship can reach the DPA directly
• Close internal audit findings with evidence and confirm the ship has no overdue items
• Arrange a pre-inspection support visit and give the Master a written list of items to fix

Work through all 41 section 4 questions in RightShip Pro →